Evaluation Guide & Assessment Chart

1. Requesting Access to Q-Global and WPS Online Services

If you are assessing a student with HelloHero for the first time and need access to Q-Global or WPS Online Services, please email [email protected] to request login credentials.

2. Timely Requests

Submit all assessment and mailing requests at least 8–10 days before your scheduled evaluation to allow for shipping time.
Email [email protected] with any questions.

3. Referral to Evaluation Process

Referral received
Review details of the requested evaluation
Confirm consent has been obtained
Select assessments (see HelloHero Assessment Tools - chart below)
Order materials
- Complete the Assessment Request Form and specify if a return label is needed for the family.
- You will receive:
  - Email confirmation of assessment reservation
  - Tracking number for shipped materials
Conduct evaluation at scheduled time
Write report
- Submit within 5–7 days of testing (or 10 days for school psychologists)
- Check grammar, spelling, names, dates, and pronouns
- If unsure about report writing, contact your manager.

4. Mailed Protocols

Many psycho-educational, handwriting, and visual-motor assessments require sealed protocols to be sent to families.
Families are reminded to open protocols only during the session to maintain validity.
Protocols require 8-10 days for delivery; delays are possible—have a backup plan (e.g., printable materials or alternate assessments).
Encourage families to use a document camera when possible.
At the end of the session:
- Have the family immediately send pictures of the completed booklet via text OR
- Have them hold each page to the camera for you to screenshot OR
- Use a return label to have documents mailed back to you (be sure to request this on the Assessment Request Form).

5. Assessment Resources

The Assessment List for Providers contains open-source assessments that may be reproduced.
Explore the assessment folder for applicable tools.
If you have an assessment you would like to share, please do so —do not upload copyrighted protocols.

6. Working in Q-Global

First-time assessors: If this is your first time assessing a student and you need access to Q-Global or WPS Online Services, email [email protected] to request login credentials.
Inventory is shared; reserve early (first come, first served).
You can check the Shared Q-Global Reservation Calendar to see when other therapists have reserved materials before making your request.

Creating an Examinee Record

Login to Q-Global → New Examinee
Complete demographics:
- Name
- Examinee ID (school ID)
- Gender
- DOB
- Email
Fill in evaluation details under evaluation tab: reason for testing, diagnoses (if known)
Complete history sections under the history tab: referral source, personal, language, milestones, education, health, employment

Assigning Assessments

Remote Administration: Use for parent/teacher forms (e.g., Vineland, Sensory Profile). The system emails the link, and you’ll be notified upon completion.
Direct Administration: For live tests (e.g., GFTA, CELF, PPVT)
1. Log into Q-Global before session
2. Access Resource Library → Restricted Folder for stimulus manuals
3. Share the manual via screen share during the session
4. Allow client to point using mouse or pointer

7. Remote Administration Follow-Up

If forms are incomplete after one week or two sessions:
- Send a reminder to the family
- Share the link with the school so case managers can follow up
If still incomplete:
- Conduct direct administration, OR
- Complete report without results, noting that an addendum will be added once data is received.

8. Entering Scores in Q-Global

Select examinee → open assessment record
Enter demographics and raw scores
Click Close and Save
Go to Reports Tab → Generate Report for One Examinee
Configure and generate report → download to your computer (Q-Global does not store reports)

9. Additional Online Assessments

Available through WPS Online Services(email [email protected] for access)

Psychoeducational Assessments

For information on how to schedule psychoeducational assessments within HQ, please refer to the detailed scheduling guide available here:

Psychoeducational Assessment Scheduling Guide (HQ)

Please follow the outlined procedures carefully to ensure proper coordination and timely completion of these assessments.

Assessment Table

Assessments with links are open source and available for use by all.

Other assessments require entry or use on an assessment platform.

See Assessment List for Providers.

NOTE: If you are unable to access a link here—or there is no link for something you need—email [email protected].

GAIT, Balance & Motor	Handwriting /performance assessment	Language and communication	Motor, Coordination, Sensory processing & Balance	Visual & Hearing & other	Anxiety, depression, mood & risk Open Source Tools	Psychological/ personality and other open sources tools	Psycho- educational, behavior & Development
Ashworth Instructions	Assessment in feeding Infant feeding behaviors	AAC assessment- generic	Brunels	Dyslexia Screener	Depression anxiety stress scales: DASS 21 DASS 42	Addiction Severity Scale	ADHD Questionnaire
Clinical Test of sensory impact on balance	Children’s eating behavior inventory	Dynamic Evaluation of MOtor Speech Skills (DEMSS)	closed chain kinetic UE	Hearing checklist	Hamilton Anxiety rating scale	Brief Addiction Measure	BASC 3 (q global)
Dynamic Gait	Clock Drawing Test Instructions clock drawing	Assessment of Fictional Narratives Grandfather Passage	DeGangi Berk (requires facilitator) request forms	Perkins FVA template	Beck Depression Inventory	Bipolar diagnostic scale	Brown EF/A (q global)
Functional ambulatory category	Goodenough draw a person	Baseline measure of stutterin\g	Functional Reach	Screening Near and Far vision request forms/charts	Beck Hopelessness Inventory	Borderline Symptom Questionnaire & Scoring	CARS (request form) GARS (request forms)
Functional Gait assessment	Handwriting Assessment protocol	CELF 5 (q global) request record forms	Function in Sitting (FIST)	TVPS 4- request material	Depressive Symptom Inventory	Drug Abuse screening test	DAY-C request forms
GMFC GMFC classification	pencil grasp assessment	CELF Meta (q global) Request record forms	Jordan L/R Request forms *currently not available	VMI - request material (Telepractice Administration Guidelines)	Zung Self-Rating Depression scale	DBT CARES card skills diary card	DP4 (WPS online)
GMFCS family questionnaire	Schoodles- NOW ONLINE	CELF screener request forms	Motor Function Measure (MFM) scoring sheet		Mood & Feeling (MFQ) Parent and Child (Long)	DBT coping checklist Spanish version	FAST request forms
Modified physical performance test Physical performance scoring	Test of Handwriting Skills (THS) (request forms)	Clinical Assessment of Pragmatics (WPS online)	Multidimensional assessment of Interoception		MFQ Parent and Child short	Eating disorder examination	Functional Behavior Profile
Muscle tone	9-hole pegtest instructions	DAY-C communication checklist - request forms	Pedi-Cat (q global) PediCat Guidelines *currently not available		MFQ Child Self-Report (long)	Patient Health Questionnaire	KABC (q global)
TUG- Timed up and go		EVT- Expressive vocabulary test - (q global) request record forms	Pediatric Balance Scale		MFQ Child Self-Report (short)	Pediatric Symptom checklist	Motivation Assessment (MAS) Request forms
		Articulation screener	QNST 3R (request forms)		Mood disorder questionnaire	Problem oriented screening instrument for adolescents	P-Toni (WPS online) **Digital version available - request login info
		GFTA- Articulation request record forms (q global)	Romberg		Columbia Suicide Severity Risk Assessment	Child PTSD symptom scale	RIAS (PAR) Request forms
		Picture Vocabulary Test (PPVT) (q global)	SFA-school fx (request form)		Columbia Suicide Severity Screener for Schools	PTSD checklist	SRS- Social responsiveness - request forms and WPS online scores
		Phonological awareness	Sensory Profile2 (q global)		Columbia Suicide Severity Rating Scale	Linehan risk assessment	WAIS-IV (q global)
		REEL- request material	Sensorimotor Performance Analysis (request form)		Imminent Suicide Risk and Action Plan	Adolescent Peer stress self report	WIAT 4 (q global)
					Self injury & Lifetime suicide attempts LSASI Scoring sheet	Parental stress scale	WISC V (q global)
							Vineland (q global)